Ambulatory Document Imaging Clerk INTERNAL

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  • DULUTH, MN
  • 01 Medical Records Department
  • Part-time - All Shifts - 8 hours
  • Clerical / Administrative Support
  • FTE: 0.6
  • Req #: 22566
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Summary

  • JOB SUMMARY
    • The Ambulatory Document Imaging Clerk prepares, evaluates, scans and indexes patient information and documentation into the appropriate medical record. Ensures accuracy and quality of documents in the patient record. Assembles, sorts and routes medical records as required. Performs other tasks as directed by the Manager of Medical Records.
  • MINIMUM QUALIFICATIONS
    • Education: High School Graduate or equivalent.
    • Experience: Two (2) years work experience in the healthcare, information technology or business field, preferably medical records experience.
    • Licensure/Certification/Registration: N/A
  • PREFERRED QUALIFICATIONS
    • Education: A two-year Associate Degree in a health related field or information technology.
    • Experience: Prior experience with automated health records or competency in using computers and computer applications.
    • Licensure/Certification/Registration: N/A
  • KNOWLEDGE, SKILLS AND ABILITIES
    • Knowledge of basic filing procedures. Demonstrated data entry speed and accuracy. Demonstrated aptitude for detail and quality. Is able to perform repetitive functions for long periods of times. Ability to understand and follow oral and written instructions, work independently, demonstrate good judgement in determining work priorities, understand and comply with policies and procedures related to confidentiality, establish and maintain good working relationships with fellow employees, and work in an environment with interruptions, people and equipment congestion. Ability to concentrate for an entire workday performing the same task with a high level of accuracy, demonstrate attention to detail with high levels of accuracy, place 6-, 7- and 8-digit numbers into proper numerical order, and file reports in correct medical records and in correct order of assembly.
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      READING - Basic: Ability to read and comprehend simple instructions, short correspondence, and memos.
    • WRITING - Basic: Ability to write simple correspondence.
    • SPEAKING - Basic: Ability to speak simple sentences.
    • MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
    • REASONING ABILITY - Basic Skills: Ability to apply common sense understanding to carry out simple instructions. Ability to deal with standardized situations with only occasional variables.
  • PHYSICAL DEMANDS AND ENVIRONMENT
    • PHYSICAL DEMANDS
      • To see, hear, speak, stand, walk, sit, push, bend, reach and lift up to twenty-five (25) pounds
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        Stand - Occasionally Under 1/3 (1-2.5 hours)
      • Walk - Occasionally Under 1/3 (1-2.5 hours)
      • Sit - Continuously Over 2/3 (5.5 – 8 hours)
      • Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 – 8 hours)
      • Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours)
      • Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours)
      • Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours)
      • Talk or hear - Continuously Over 2/3 (5.5 – 8 hours)
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      LIFTING REQUIREMENTS
      • Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 – 5.5 hours)
      • Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours)
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      WORK ENVIRONMENT
      • Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic)
    •  

      WORKING CONDITIONS
      • Environmental background noise from office machines, overhead page system, etc. Dust generated in handling of paper files. Employees are also exposed to dust when accessing paper medical records in the primary file room. Office temperature variations of ten (10) degrees.
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